All suppliers seeking to
attain Approved status with UMMA should prepare a formal Program
Proposal, which includes the elements listed below.
Additional requirements may apply to program designated for
“Preferred” or “Plus” status:
Provide a brief cover letter,
which states general information about supplier’s product and/or service
and what goals are being sought in developing a program with UMMA.
Price Proposal - Should
include item price listing and/or standard discount structure from
standard published pricing along with the following:
Effective date for
implementation of proposed program, to extend through June 30, of the
following year and shall continue unless terminated with 90 days written
notice prior to the July 1 beginning of an upcoming model year.
Supplier order lead-time
Minimum order requirements and
(UMMA acknowledges that Program Suppliers shall retain the right
to control the extension of credit to individual UMMA Members.)
Price Changes - Statement that
supplier will comply with UMMA’s policy for program price changes during
a model year, requiring cost increase justification and, upon acceptance
of the justification from UMMA, 60 day written notice to UMMA of the
change to be provided to the UMMA.
No notice of price increase will be made by supplier to any Member
except after written acknowledgment by UMMA.
Estimate of average lead-time
for delivery to Member.
Statement affirming agreement
to provide by 20th day of each month, a summary report of transactions to
UMMA along with a check for Operational and Redistribution Allowance
equal to 3% (3.25% for composites products) of gross member payments
received by supplier during the prior month.
(Past due payables to suppliers are not exempeted from ORA
obligation, except by special arrangement.
In the event that an account is significantly past due, UMMA will
assist in its collection. In
the event that an account is turned over to collection, UMMA will
reimburse suppliers 2% of any ORA paid on affected invoices).
Note: Participation in this program reflects acceptance
that all late supplier payments accrue a finance charge of 1.5% per month
Statement of goals and terms
for accrual and payment of volume or other rebate incentive(s), which
constitute incentives for targeted group participation within the
Statement of terms for access
to supplier advertising funds.
Statement affirming that the
proposed program is significantly better than any group Member could
secure from supplier based upon its individual purchase volume and is
consistent with pricing program, which are offered to other organizations
representing similarly large amounts of purchasing volume.
This requirement is predicated upon UMMA’s commitment that if the
vendor achieves Preferred Supplier status, UMMA will assist in providing
them a “fair opportunity” for access to each of its Members and to
provide assistance to secure and grow business from within the UMMA
Statement that in the event
that the status of any UMMA Membership should, for any reason, terminate,
their pricing will return to a higher level consistent with that of
non-group participation and, under no circumstances will
contractual obligations between the supplier and the UMMA, including the
payment of ORA or Volume Incentive rebates, be passed through to any
former UMMA Member.
Statement that, subject to
space availability, supplier is willing to attend and support UMMA’s
annual Partnership Conference,
at which both Suppliers and Members participate.
(Costs are allocated relative to supplier’s sales potential within
Suppliers are required to participate as Members of United Marine
Supplier Association (UMSA) to further their relationship with UMMA
Members. We will try to hold
brief meetings in conjunction with IBEX and other marine industry events
to prepare for the Partnership
Conference and for model year changeovers.
Suppliers participating in the
Conference will automatically
be granted UMSA Membership, at no additional charge.
However, if a supplier is unable to participate in a
Conference, they may be
required to pay a charge for that year for UMSA Membership.
Company product warranty,
sample claim form and return policy.
Company information (in confidence) regarding history, marine market
share, non-marine business, financial statements (if requested), product
brochures, etc. This information
will be kept strictly confidential.
A listing of national and
regional sales contacts, and independent factory representatives and key
factory executives, including senior management and parties responsible
for freight and logistics for marine products, including addresses,
telephone and FAX numbers, and email address which are appropriate to
each UMMA Member.
A current list of UMMA Member
OEM customers, which you currently service, including the categories they
are purchasing and their annual volume.
Statement as to whether your
company is willing to extend your pricing program to other UMSA suppliers
and/or UCMA (United Composite Manufacturers Association) Members.
In the event that any of the above terms are not provided in the
proposal, they will be deemed to be included in the terms of any approved
UMMA supplier and Member of UMSA, unless expressly modified and/or
excluded by, in writing, by UMMA president.
In order to ensure that all suppliers are subject to the same terms and
conditions, all UMSA suppliers are required to comply with the current
terms of this “Checklist.” To
ensure such uniformity, any changes in the terms are included in the
registration process for the annual UMMA/UMSA “Partnership” Conference
and registration for and/or maintenance of status as an approved supplier
is conditioned upon acceptance of the then-current terms contained
Revised November 1, 2010 and supercedes all prior
versions. - RKW